Invoice Payment Management is a solution based on our docuForce cloud platform that allows you to efficiently organize purchasing and payment processes. Effective work by the finance department is impossible without properly organized processes for processing incoming documents. Our innovative and lightweight solution, with elements of artificial intelligence technologies, will allow you to take the efficiency of existing processes to a whole new level in a matter of days.
Process management
There are many deficiencies in manual or inadequately configured procurement, approval, delivery and payment processes. Even small organizations face a significant volume of incoming paper and information, long approval cycles, delayed payments, inefficient workflow with suppliers and poor budget control. Managing processes in manual mode leads to an increase in the number of employees serving the business. In many companies, it is very common to purchase two or more programs to solve processing, order coordination and payment problems. Receiving and processing documents from various sources also complicates process management. As a result, financial blocking works with reduced efficiency and financial risks arise. We offer a solution that aims to optimize the process with minimal staff involvement, which will allow the resources of finance and related departments to be used more efficiently. If the company automates all stages of the purchasing process, it will gain tangible value from efficiency. Invoice Processing is a solution based on a set of SaaS (Software As a Service) services, in full compliance with security requirements, accounting standards, processes are built in accordance with international audit requirements for the purchasing process.
ILS Brasil's invoice processing allows you to:
Shorten the duration of the buying process
With the help of the solution, you can transfer the entire cycle to an automated platform in just a few days. All purchase orders, supplies and payment orders will be aggregated in one place.
Build an electronic document flow and get rid of paper as much as possible
We optimize the handling of incoming paper through centralized scanning and processing. Electronic documents received by the company from various sources also go directly into the system, a user can work with them as with ordinary documents and sign with the electronic signature.
Optimize accounting entries
Incoming documents are automatically acknowledged, matched to the agreed purchase, delivery or quotation. After that, automatically or with minimal involvement from the accountant, transactions are generated for the accounting system and payment records. Our solution minimizes manual and repetitive information entry.
Manage working capital
Managers are often faced with this situation when payment invoices are lost, delays occur, and the company is forced to pay fines. With the help of invoice processing, documents won't be lost, which will allow you to use discounts for early payments or to optimize working capital in businesses until late payments.
Take control the budget
Invoice processing will allow you to increase control over your budget with simple settings to track limits by line item and budget owner.
Key features:
Processing steps
Approval of documents
Preparation and approval of purchase orders, confirmation of delivery and payment by electronic means.
If the purchase is permanent, there is the possibility of agreeing a monthly purchase budget
Easy configuration of approval routes, purchase limits per cost item and budget owner
Creation of a single point for processing incoming paper and electronic documents received from other sources, electronic documents are signed by electronic signature directly from the system
Ensuring the user works in a "familiar environment": an Internet browser window
A simple template for managing user settings and rights allows you to configure the system quickly and flexibly.
Automatic comparison of incoming documents with approved purchase orders, automatic route planning in case of inconsistent / partially agreed purchases, automatic initiator detection
Synchronization with accounting systems (uploading documents to accounting systems)
Support for working on mobile devices, as well as the convenient ability to "scan" and create a document using photography with a cell phone
Process management
Invoice Processing is a solution based on our docuForce cloud platform that allows you to efficiently organize purchasing and payment processes. Effective work by the finance department is impossible without properly organized processes for processing incoming documents. Our innovative and lightweight solution, with elements of artificial intelligence technologies, will allow you to take the efficiency of existing processes to a whole new level in a matter of days. There are many deficiencies in manual or inadequately configured procurement, approval, delivery and payment processes. Even small organizations face a significant volume of incoming paper and information, long approval cycles, delayed payments, inefficient workflow with suppliers and poor budget control. Managing processes in manual mode leads to an increase in the number of employees serving the business. In many companies, it is very common to purchase two or more programs to solve processing, order coordination and payment problems. Receiving and processing documents from various sources also complicates process management. As a result, financial blocking works with reduced efficiency and financial risks arise. We offer a solution that aims to optimize the process with minimal staff involvement, which will allow the resources of finance and related departments to be used more efficiently. If the company automates all stages of the purchasing process, it will gain tangible value from efficiency. Invoice Processing is a solution based on a set of SaaS (Software As a Service) services, in full compliance with security requirements, accounting regulations, processes are built in accordance with international audit requirements for the diagram of automated business processes For complete process optimization, the SmartScan document scanning and recognition system is connected as a data source. It is a streaming processing, document recognition and electronic archiving and storage system for companies with large volumes of paper documents. Data sources are used to collect documents in the system and consolidate them on delivery. There can be several data sources - scans, emails, our partners' systems, photos using a mobile app.
Acquisition process
Advantages:
Speed of implementation
Short implementation cycle: one week. The system does not need to be installed/implemented/maintained: everything is ready directly as a cloud service.
Scalability
A modern, technological platform makes it possible to connect all employees working remotely to the system.
Convenience
All processes are built into the system logically and transparently. With a user-friendly and "intuitive" interface.
Unifying the procurement process
Use of uniform standards for all budget items in a department.
Flexibility
The system can be customized according to the client's needs
Cash flow and budget control
Using the system, you can track not only the procurement process, but also manage working capital and control cash flows.
Centralized storage of all documents
Creation of a single information space for all the company's divisions.
Consulting services
ILS Brasil's highly qualified specialists carry out the implementation of Nota Fiscal Processing as quickly as possible and within the established budget. In addition to implementing the system, ILS provides consulting services, expertise in existing business processes, technical support and staff training.
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