The archive of original documents is an important asset for any company. You need to work with it effectively, comply with legal requirements and ensure safe storage. The loss of documents often leads to direct and indirect losses.
Correctly organizing filing processes can be expensive and storing documents in offices entails additional rental costs.
Transferring documents to external storage and outsourcing archive management functions is a modern trend that can significantly reduce the total costs of maintaining an archive, providing transparent costs and improving the quality of many companies' processes.
We offer the best practices and technologies for your company. By outsourcing to ILS Brasil, you can be sure that you will receive the best quality and technology available on the market.
Efficient document storage in class "A" warehouses
We offer highly efficient and secure storage for your documents in specialized warehouses:
Warehouses / Large sheds
Dedicated facilities for this purpose allow for more efficient storage. This allows us to offer our clients highly efficient and therefore low-cost document storage, without compromising on quality.
Document preservation
Document security is guaranteed by strict temperature and humidity standards and a fire prevention system in accordance with document archiving requirements.
Restricted and controlled access
Access to the facilities and the document storage area is strictly limited by strict security procedures and 24-hour video surveillance.
Total control over the movement of documents at all stages
With our RM-Keeper™ software, we control and track all document movements. We record the items (boxes, folders and documents) along the entire chain of custody: from the moment of collection from the customer to long-term storage in our rack. The chain includes all stages of movement: customer, delivery vehicles, employees, work areas and final storage.
Providing an individual account for your employees
Our clients have access to our RM-Keeper™ web system, where they can interact directly with our company throughout the archiving operation. This eliminates the need for outdated means of communication via e-mail or telephone.
Our customers can request the service or document they need in a few clicks directly from the system.
All documents sent, their location and status can be viewed and tracked in the online system in real time.
Search for documents and request various types of operational services: collection, delivery, ordering scanned copies, secure destruction and much more.
All information is always recorded and available, allowing for auditing, compliance and analytical reports.
Advantages
Absence of any capital expenditure for the purchase of equipment and organization of the archive
Total control over the document lifecycle: from sending, storage, consultation and subsequent secure destruction
Best practices for organizing storage processes
Our Solutions
Management of
Documents
Storage
Digital
Document Storage
Processing
of Invoices
Your digital transformation is about to take off
Talk to our experts and schedule a demonstration today!